RAMPF Molds Industries Inc. (“Company,” “we,” “us,” or “our”), headquartered in Maryland, USA, is committed to protecting the privacy of individuals who apply for employment or engagement with us. This Career/Recruitment Privacy Policy (this “Policy”) describes how we collect, use, disclose, retain, and otherwise process personal data in connection with our recruitment and hiring activities.

This Policy applies to individuals who apply for or are considered for employment or engagement with the Company, including through our careers portal, third-party recruitment platforms, recruitment agencies, or other recruitment channels.

Where applicable law imposes additional requirements or provides additional rights, the Company will comply with those requirements.
 

In connection with our recruitment activities, we may collect and process the following categories of personal data:

• Identifiers and contact information, including your name, email address, telephone number, and postal address.

• Professional information, including your resume or curriculum vitae (CV), cover letter, work history, job titles, and employer names.

• Education information, including degrees, certifications, academic transcripts, and records of professional training.

• Right-to-work and immigration information, including visa status and work authorization documentation, as necessary to verify your eligibility for employment and comply with applicable law.

• Skills, qualifications, and professional licenses relevant to the position(s) for which you are being considered.

• Interview notes, assessment results, and test scores generated during the evaluation process.

• References and recommendation letters provided by or on behalf of individuals you have designated as references.

• Compensation expectations and availability information.

• Diversity and equal opportunity data, including race, ethnicity, gender, disability status, and veteran status. Provision of this information is voluntary and is collected only where legally permitted for equal opportunity monitoring and reporting purposes.

• Background check and screening information, where applicable to the position and permitted by law. Such information will be collected and processed in accordance with applicable legal requirements, including any applicable notice and consent requirements.

• Information from publicly available professional sources, such as LinkedIn profiles, professional portfolios, professional websites, and other professional publications.

• Other information you voluntarily provide in connection with your application or the recruitment process.

• Technical data, including IP address, device information, browser type, and usage data collected automatically through our careers portal and recruitment platforms.

We collect personal data about applicants through a variety of sources, including:

• Directly from you, including through applications you submit, correspondence you send to us, and information you provide during interviews and other interactions.

• From recruitment agencies and staffing firms engaged to assist with our hiring activities.

• From references you have provided as part of your application.

• From publicly available professional sources, including LinkedIn, professional websites, industry publications, and other publicly available professional information.

• From background check and screening providers, with appropriate notice to you and, where required by law, your consent.

• From our applicant tracking system (ATS) and careers portal, which may automatically collect technical data when you interact with these platforms.

• From assessment and testing platforms used to evaluate candidates as part of the recruitment process.

We process your personal data for the following purposes in connection with our recruitment activities:

• To evaluate and assess your candidacy for positions within the Company.

• To communicate with you about your application, the status of your candidacy, and potential employment opportunities.

• To schedule and conduct interviews, assessments, and other evaluations.

• To verify information you have provided, including employment history, educational qualifications, and references.

• To conduct background checks and screening where legally permitted and in accordance with applicable law.

• To comply with legal and regulatory obligations, including equal opportunity reporting, immigration law requirements, and tax obligations.

• To monitor and improve our recruitment processes and related systems.

• To establish, exercise, or defend against legal claims related to the recruitment process.

• To maintain recruitment and related business records as required or permitted by applicable law.

• To conduct equal opportunity, diversity, and inclusion monitoring and reporting, where permitted or required by applicable law.

• To consider you for other positions for which you may be qualified, where permitted by applicable law.

• To protect the security and integrity of our recruitment systems and processes and to detect and prevent fraud, unauthorized activity, and other unlawful conduct.

Sensitive or specially protected personal data may include data revealing racial or ethnic origin, religious or philosophical beliefs, health information, biometric data, sexual orientation, and trade union membership. Where applicable, we may also process information relating to criminal convictions or offenses. The treatment of such information varies by jurisdiction.

We collect and process sensitive or specially protected personal data only where permitted by applicable law and where an applicable legal basis or other condition for processing has been satisfied, including where necessary to comply with employment-related legal obligations, where required or permitted for equal opportunity or diversity purposes, where you have provided consent where required, or where necessary for the establishment, exercise, or defense of legal claims.

Diversity and equal opportunity data, such as race, ethnicity, gender, disability status, and veteran status, may be collected on a voluntary basis where permitted by applicable law for equal opportunity, diversity, inclusion, monitoring, and reporting purposes. Such information will not be used to make employment decisions except as permitted or required by applicable law.

If the CCPA/CPRA applies to our processing of your personal information, certain information we collect may constitute “sensitive personal information” under California law. We will use and disclose sensitive personal information only as permitted by applicable law and for the purposes described in this Policy or otherwise disclosed at or before collection.

We may share your personal data with the following categories of recipients in connection with our recruitment activities:

• Internal personnel, including human resources staff, hiring managers, and interviewers directly involved in the recruitment and evaluation process for the position(s) to which you have applied.

• Parent entity, affiliated entities, and related entities, for purposes of internal job mobility, shared recruitment functions, and centralized human resources administration.

• Third-party service providers acting on our behalf, including: applicant tracking system (ATS) providers; background check and screening companies; assessment and testing platforms; cloud hosting and IT infrastructure providers; and recruitment agencies. Where required by applicable law, such service providers are subject to contractual obligations concerning the protection and processing of personal data.

• Legal, regulatory, or governmental authorities, where disclosure is required by applicable law, regulation, legal process, or enforceable governmental request.

• Professional advisors, including legal counsel, accountants, auditors, and other professional advisors, as necessary to protect our legal rights, comply with legal obligations, or support our business operations.

The Company does not sell applicant personal information or share applicant personal information for purposes of cross-context behavioral advertising. If this practice changes, the Company will update this Policy and provide any disclosures and choices required by applicable law.

Personal data is retained for as long as reasonably necessary to administer the recruitment process and for the purposes described in this Policy. Following the conclusion of the recruitment process, we may retain applicant personal data for a period permitted by applicable law to consider you for future employment opportunities and to comply with our legal obligations. Where required by applicable law, we may retain certain information for longer periods.

When the applicable retention period expires, we will securely delete or anonymize personal data in accordance with our data management policies, subject to applicable law.

If you are hired, relevant portions of your applicant data may be incorporated into your employee record, subject to our employee privacy notice and applicable law.

Following the conclusion of the recruitment process, where permitted by applicable law, we may retain your application information to consider you for other employment opportunities for which you may be qualified. You may contact us using the information provided in this Policy if you do not wish to be considered for future opportunities.

Depending on your location and the laws applicable to the processing of your personal data, you may have certain rights regarding your personal data. These rights are subject to applicable limitations and exceptions.

Rights Under the CCPA/CPRA (California Applicants)

If you are a California resident and the CCPA/CPRA applies to our processing of your personal information, you may have the following rights, subject to applicable limitations and exceptions:

• Right to know/access: request information about the categories and specific pieces of personal information we collect, the sources from which we collect it, the purposes for which we collect, use, or disclose it, and the categories of personal information we disclose, sell, or share, as applicable.

• Right to delete: request deletion of personal information we have collected from you.

• Right to correct: request correction of inaccurate personal information we maintain about you.

• Right to opt out of sale or sharing: where applicable, opt out of the sale or sharing of your personal information, including sharing for cross-context behavioral advertising. The Company does not sell or share applicant personal information for purposes of cross-context behavioral advertising.

• Right to limit use of sensitive personal information: where applicable, request that we limit our use and disclosure of sensitive personal information to the purposes permitted by the CCPA/CPRA. We use and disclose sensitive personal information only for purposes permitted by applicable law.

• Right to non-discrimination: we will not discriminate against you for exercising your privacy rights.

Rights Under Canadian Law

If you are located in Canada, your personal data may be subject to federal or provincial privacy laws, depending on the circumstances. You may have rights to access and correct your personal information and, where applicable, withdraw consent, subject to applicable limitations and exceptions.

How to Exercise Your Rights

• To exercise any of the rights described above, please contact us at contact@rampf.com or write to 90 Western Maryland Parkway, Hagerstown, Maryland 21740.

• We may take reasonable steps to verify your identity before fulfilling certain requests, as permitted or required by applicable law.

• We will respond to your request within the time period required by applicable law.

• No fee is required to exercise your rights except in limited circumstances permitted by applicable law.

• If you are unsatisfied with our response, you have the right to lodge a complaint with the relevant supervisory authority.

Other Applicable Privacy Laws. 

Depending on your location and the circumstances of the processing, additional rights and protections may apply under applicable privacy and data protection laws. The Company’s general privacy practices and applicable jurisdiction-specific privacy rights are described in the Company’s Privacy Policy, which is incorporated by reference solely to the extent applicable to recruitment-related processing.

The Company maintains technical and organizational measures designed to protect personal data against unauthorized access, alteration, disclosure, loss, or destruction. The nature of those measures may vary based on the circumstances and applicable legal requirements.

No method of transmission over the Internet or electronic storage is completely secure, and we cannot guarantee absolute security.

We may use third-party recruitment platforms, applicant tracking systems, assessment providers, and other service providers to facilitate our recruitment activities. When you submit personal data through a third-party recruitment platform, that platform may also process your personal data in accordance with its own privacy policy and terms. You should review the applicable privacy notice of any third-party platform through which you submit personal data.

Our careers site and recruitment process are not directed to children, and we do not knowingly collect personal data from children. If we learn that we have collected personal data in circumstances not permitted by applicable law, we will take reasonable steps to delete such information, subject to applicable law.

• We may update this Policy from time to time to reflect changes in applicable law, our practices, or business operations.

• Material changes will be posted on our careers page with an updated “Last Updated” date.

• Where required by applicable law, we will provide notice of material changes or obtain any required consent.

If you have questions or concerns about this Policy or our data practices, please contact us using the information below: